Skip to content

Office Coordinator Spain & Portugal

  • On-site
    • Barcelona, Spain
  • Facility Management

Job description

Are you an organized, proactive, and people-oriented professional?

We are looking for an Office Coordinator to keep our Barcelona and Lisbon offices running smoothly and support tesa’s employees!

tesa is a global leader in technology and innovation, offering over 7,000 advanced adhesive solutions. You will be part of a dynamic and international team, making a real impact on workplace operations and employee experience.

Purpose of the role:

As an Office Coordinator, based in Barcelona, you will ensure the smooth operation of our office in Barcelona and Lisbon, creating a well-organized, efficient, and engaging workplace. You will support daily administrative tasks, coordinate office activities, organize events, and promote overall employee experience and workplace culture.

Responsibilities:

  • Organize office procedures to ensure smooth operations and support employee workplace experience

  • Implement and maintain office administrative systems

  • Plan and organize company events (conferences, team events, social events)

  • Manage vendors relationships regarding facilities (landlord, maintenance, cleaning ….)

  • Manage and coordinate the car fleet, travel and expense management

  • Support onboarding and offboarding of employees (handover tools, documents, etc.)

  • Prepare and support project, documents, presentations within facility management

  • Order and manage stationery and IT equipment

  • Handle mail distribution and organize the packing and sending of box (correspondence, complaints, and queries)

  • Ensure Health & Safety policies are up to date and all facility-related activities are compliant

Job requirements

  • Minimum 2 years of experience as an administrative or office manager (experience in a large company)

  • Professional qualification in Business Administration, Communication, Office Administration, Executive Support or similar

  • Fluent in Spanish and English

  • Interpersonal skills - team player: excellent communication and relationship building skills

  • Attention to detail, good analytical, organizational, time-management, and problem-solving skills

  • Reliability and discretion

  • Initiative, proactive and the ability to “make it happen”

  • Good computer skills, with an aptitude to learn new systems and procedures

  • Interest in AI tools and future of work

Relevant IT access:

  • MS Office/MS Teams

  • SAP user (POs)

  • Access to administrator of travel management portal, fleet management portal and contract management system

Why joining us?

  • Get a permanent contract for a challenging job in a dynamic, professional and international environment

  • Contribute to impactful projects that drive the future of workplaces and sustainability initiatives

  • Collaborate with a dedicated people oriented team that promotes tesa’s values

Benefits:

  • Meal card

  • Pension plan

  • Childcare benefit

If you are excited in joining our European team at tesa, apply now!

On-site
  • Barcelona, Catalunya [Cataluña], Spain
Facility Management

or

Apply with Indeed unavailable

What you can expect :

At tesa, we create adhesive solutions that improve the work, products and lives of our customers.

How we do it? At tesa, we dare to create! Therefore, we team up, we challenge our-selves and we set the pace. But we don’t just do that somehow. We act responsibly and always focus on our customers. Because only then we are able to achieve our goals and continuously improve our results.

We are an Equal Opportunity Employer and regard diversity as important for our long-term success. We expressly reject all forms of direct and indirect discrimination. All qualified applicants will be equally considered for employment regardless of their national origin, background, personal preferences and beliefes.

If you want to find out more about tesa please visit us on our corporate web-page www.tesa.com and social media.

tesa #APlaceForYou

Your journey starts here

Wherever in the world, you’re looking for a new role, chances are, we’re there.

Open positions