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Office Coordinator Nordics

  • On-site
    • Allerød, Denmark
  • Facility Management

• A challenging and broad role in a dynamic, and professional environment

• Contribute to impactful projects that drive the future of workplace solutions

• Be part of an international team

Job description

Are you an organized, proactive, and people-oriented professional? We’re looking for an Office Coordinator Nordics to keep our Allerød office running smoothly, creating a well-organized, efficient, and engaging workplace. You will support daily administrative tasks, coordinate office activities, organize events, and promote overall employee experience and workplace culture.

• Organize office procedures for smooth operations and support employee workplace experience

• Implement and maintain office administrative systems

• Plan and organize company events (conferences, team events, social events) following regional

policy.

• Manage vendors relationships regarding facilities (landlord, maintenance, cleaning…)

• Manage and coordinate travel and expense management

• Manage and coordinate the car fleet management

• Support the onboarding and offboarding of employees (handover tools, documents, etc…)

• Prepare and support projects, documents, presentations within facility management

• Handle correspondence, complaints, and queries

• Order and manage stationery and IT equipment

• Handle mail distribution and organize the packing and sending of boxes

• Ensure Health & Safety policies are up to date and all facility-related activities are compliant

Job requirements

• Experienced in a multinational company with a matrix organization in the field of Office Management, Office Administration or other service- related fields

• Minimum 2 years of experience as an administrative manager or office manager

• Professional qualification or experience in Business Administration, Communication, Office Administration, Executive Support, Secretary or similar professional service field

• Fluent in English and one Scandinavian language

• Excellent communication and relationship building skills

• Interpersonal skills – team player

• Organizational, time-management, and problem-solving skills

• Good analytical abilities and attention to detail

• Reliability and discretion

• Initiative, proactive, the ability to “make it happen”

• Hands-on experience with office machines and equipment

• Good computer skills, with an aptitude to learn new systems and procedures

Relevant IT access:

• MS Office/MS Teams

• SAP user (POs)

• Access to / administrator of travel management portal, fleet management portal

• Access to / administrator of contract management system

On-site
  • Allerød, Hovedstaden, Denmark
Facility Management

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What you can expect :

At tesa, we create adhesive solutions that improve the work, products and lives of our customers.

How we do it? At tesa, we dare to create! Therefore, we team up, we challenge our-selves and we set the pace. But we don’t just do that somehow. We act responsibly and always focus on our customers. Because only then we are able to achieve our goals and continuously improve our results.

We are an Equal Opportunity Employer and regard diversity as important for our long-term success. We expressly reject all forms of direct and indirect discrimination. All qualified applicants will be equally considered for employment regardless of their national origin, background, personal preferences and beliefes.

If you want to find out more about tesa please visit us on our corporate web-page www.tesa.com and social media.

tesa #APlaceForYou

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